Constitution

Article 1 – Name

This organization shall be called the Pakistani Students Association Hong Kong. The organization shall hereinafter be referred to as PSA, with its office in Hong Kong.

Article 2 – Mission Statement

The mission of the PSA is to uplift the educational and socio-economic status of Pakistani youth and community in Hong Kong. It also aims to encourage and promote multicultural society in Hong Kong through:

  1. Organizing seminars on educational, religious and socio-cultural matters
  2. Providing meaningful activities and learning experiences for whole-person development
  3. Collaborating with other NGOs, schools and other stakeholders to co-organize various activities

Article 3 – Aims and Objectives

The objectives shall cover people at three levels

  1. Students
  2. Parents
  3. Community
The following shall be the focus of the PSA:
  1. Students
    1. To motivate students to get higher education
    2. To provide information about schools, colleges and universities in Hong Kong and offer advice on choosing educational institutions for studies
    3. To develop and promote a spirit of service to the general community
    4. To develop and encourage generic skills such as public speaking, interpersonal skills, team work etc.
    5. To produce future leaders among students who are able to take key roles in serving the Pakistani community in Hong Kong in a professional manner
    6. To develop and promote respect for other religions and cultures.
    7. To encourage and strengthen sportsmanship in students
    8. To promote the teaching and learning of Chinese Language
    9. To develop appreciation for Urdu Adab (Literature)
  2. Parents
    1. To encourage parental involvement in their children’s education
    2. To provide information about the education system in Hong Kong
    3. To offer advice and organize seminars on how to raise spiritually, psychologically and physically healthy children as well as how to better achieve all-round development in children
  3. Community
    1. To strive to raise the status of Pakistani people in Hong Kong
    2. To organize get-togethers and provide opportunities for the Pakistani community to interact and socialize among themselves, as well as with people from other cultural backgrounds.
    3. To develop and promote understanding and respect to other religions and cultures, as well as develop appreciation for a multicultural society in Hong Kong.
    4. To bridge the gap between local people and the Pakistani community
    5. To fight for the rights of Pakistani people in Hong Kong
    6. To promote the teaching and learning of Chinese Language

Article 4 – Motto

The motto of the PSA shall be ‘Education, Integration, Empowerment – the way forward.’

Article 5 – Membership

The members of the PSA shall be categorized as Honorary, Life, Associate and Sustaining.

  1. Honorary Members:

    Any person who has made a significant contribution to the PSA may be elected by the Executive Committee to Honorary Membership.

  2. Life Membership:

    Life membership is open to persons 16 years of age and above, who are ready to adhere to the aims and objectives of the PSA. All life members must be elected by at least two-thirds of those present at a meeting of the Executive Committee and on payment of a prescribed fee as may be determined by the Executive Committee.

  3. Associate Membership:

    Any person, regardless of nationality and religion, who wishes to join in the aims and objectives of the PSA in the spirit of its motto and to take part in its activities may be entitled to Associate Membership. The members may include students, parents, families, youth and any others approved from time to time by the Executive Committee.

  4. Sustaining Membership:

    Such membership is open to any person or corporation willing to support the aims and objectives of the PSA with or without taking part in its activities. The main purpose of Sustaining Membership shall be to support financially in the work of the PSA.

  5. Participation:

    All members can participate in the activities of the PSA, subject to any specific participation fees and/or other restrictions.

  6. Application for Membership:

    All application for membership must be made on the application forms provided by the PSA.

  7. Termination of Membership:

    The termination of any membership must be approved by at least two-thirds of the members of the Executive Committee.

Article 6 – Organizational Structure

  1. The Executive Committee

    1. The administration of the PSA and its sub-committees shall be controlled and directed by a governing body, which shall be called the Executive Committee.
    2. There shall be an Executive Committee, made up of founding members and elected members, of not less than six and not more than ten members. Founding members shall be permanent members of the Executive unless they have resigned or deceased.
    3. All the members of the Executive Committee, with the exception of the founding members, shall be elected at the Annual General Meeting and need to stand for re-election at the next Annual General Meeting.
    4. The committee shall have power to remove from its membership any of its members who are not present at three consecutive meetings, or who do not attend at least 70% of executive meetings within a calendar year.
    5. In case of any vacancy occurring on the Executive Committee, the committee shall have the power to fill such vacancy.

  2. Functions of the Executive Committee

    The Executive Committee shall be responsible for the following:

    1. The promotion of the policy and programs of the PSA in accordance with its aims and objectives
    2. All matters of finance, property and staff.
    3. Communication between the PSA and other organizations
    4. Assisting its sub-committees and clubs with the development of their leadership and programs and with all problems related thereto.
    5. Cooperating with local voluntary movements, inter-governmental and international organizations in matter of common concern.

  3. Meeting of the Executive Committee

    The regular meetings of the committee shall be held monthly. Special meetings shall be called on the written request of either the Chairman or the Vice-Chairman.

  4. Officers

    The officers of the PSA shall be the Chairman, Vice-Chairman, Secretary and Treasurer who shall form the Executive. These positions shall be voted on by the Executive Committee.

  5. Duties of Officers
    1. The Chairman shall preside at all business meetings of the PSA and shall attest all instruments executed by the PSA. He/She shall be a member ex-officio of all committees. In the event of the absence of the Chairman, the Vice-Chairman shall perform these duties.
    2. The Secretary shall convene meetings of the PSA and the Executive Committee, prepare and read the minutes of the same, see that all transactions of the PSA are generally recorded and preserved and that all records, including membership records, are maintained up-to-date. He/She shall keep correct and full accounts of all monies received and expended. He/She shall prepare statements and shall attend to administrative duties as directed by the Executive Committee.
    3. The treasurer shall at the commencement of each financial year submit a Budget Estimate of Receipts and Expenditure for the consideration of the Executive Committee. He/She shall also examine the books of the PSA every month and present a statement of the financial position to the Executive Committee.

Article 7 – The Annual General Meeting

  1. The Annual General Meeting shall be held within the first six months of each financial year, when Executive Committee members shall be elected as provided for in Article 6. Reports of the year’s activities including an audited financial statement shall be presented. At least fourteen days notice thereof shall be given.
  2. Special meetings of the PSA shall be convened by order of the Chairman, at the written request of the six or more members or by order of the Executive Committee. Seven days notice accompanied by the agenda shall be given to all members.
  3. Only financial members eighteen years of age and upward shall be eligible to vote at Annual General Meetings and Special Meetings of the PSA.
  4. Except where otherwise provided, all decisions shall be by a simple majority vote. The Chairman may exercise a casting vote in addition to his/her original vote.
  5. All meetings of the Executive Committee and the PSA shall be started with prayer. No essay, review, motion or discussion of a sectarian, racial or political character shall be entertained by the PSA.

Article 8 – Voting

To transact business at Annual General Meetings or other meetings, at least a 1/3 majority of the membership present will be necessary to pass a motion.

Article 9 – Advisors

  1. There shall be four advisors who shall be members ex-officio with no voting privileges.
  2. Nominations for advisors will take place within the Executive Committee. The Executive Committee will choose the advisor by a majority vote, and invite him/her to serve as advisor for the next financial year.
  3. The duties of advisors include: meeting the PSA officers, reviewing the yearly budget, signing all required paperwork and advising on issues of religion, education, funding and sports.
  4. The advisors can be removed for not carrying out the duties and expectations as defined in this document. Any member can bring concern to the Executive Committee. The Executive Committee will meet with the advisor to discuss the concerns. After this meeting, the Executive Committee will vote on whether to remove the advisor. If there is a majority vote, then the advisor will be removed.
  5. If an advisor steps down or is removed, the Executive Committee will follow the process stated in Article 9 (II).

Article 10 – Code of Conduct

  1. The PSA members are required to maintain and uphold the reputation of the Pakistani Students Association Hong Kong through their own conduct and team spirit. The members should not involve themselves in any act or behaviour that defames or ridicules the PSA.
  2. Members are required to respect and abide to the constitution of the PSA.
  3. No matter of political, sectarian or religious nature, which may cause disruption, should be discussed or promulgated from the platform of the PSA.
  4. No PSA member should appeal for or resort to violence.
  5. Members should refrain from speeches and messages which convey hatred of other sects or religions.
  6. All members should be conscientious and diligent in the performance of their duties.
  7. Information which comes into the possession of the PSA should be treated as confidential. It should not be used for personal benefit nor should it be divulged to other parties except where it is necessary.
  8. All types of discrimination should be refrained, especially those involving colour, religion and gender.
  9. All members should abide by the legislation of the Hong Kong SAR.
  10. All executive members should observe the ethics of meeting.

Article 11 – Impeachment

  1. Any member of the PSA who commits an act negatively affecting the interests of the association and its members or not obeying the code of conduct may be given a notice of impeachment.
  2. The impeached individual shall have the right to defend his/her actions.
  3. A two-third majority vote of members present will result in the removal of the impeached individual from the PSA and the loss of any privileges associated with the PSA.

Article 12 – Not-for-Profit Statement

This is not-for-profit organization.

Article 13 – Amendments to the Constitution

This constitution may not be altered or amended except by two-thirds approval of the full members present at a meeting specifically convened to consider such proposals and only when such proposed alterations and amendments have been previously approved by the Executive Committee. All questions not dealt with in the above Constitution shall be decided by the Executive Committee, whose decision shall be final.

Article 14 – Dissolution

The PSA may be dissolved by a two-thirds majority vote of the membership. In the event of dissolution any property or funds remaining after the settlement of all indebtedness shall be donated to organisations with similar objectives and/or to charitable institutions approved by the membership.